Privacy Policy

Last Updated: January 1, 2026 — Gridsscoutlan Archive Ltd.

1. Introduction & Overview

Gridsscoutlan Archive Ltd. ("Gridsscoutlan", "we", "our", or "us"), registered under Company Number SC684920 in Edinburgh, Scotland, United Kingdom, operates the web platform gridsscoutlan.online. We are committed to maintaining the highest ethical, legal, and operational standards of privacy, information security, and transparent data processing in accordance with the United Kingdom General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and applicable global privacy statutes.

This Privacy Policy explains the nature of personal and telemetry information we collect when you visit our historical database, how such data is safeguarded, the limited third parties with whom data may be shared, and your statutory rights regarding your personal records.

2. Information We Collect

We process information under two broad categories: information you provide voluntarily and technical telemetry collected automatically.

Voluntary Communications: When you contact our curatorial office via our contact form or direct email, we collect your full name, email address, institutional affiliation (if applicable), and message text.
Technical & Network Identifiers: We collect Internet Protocol (IP) addresses, browser type, operating system version, referring URL, localized timestamp, and clickstream navigation paths across our historical articles.
Cookie & Local State Data: Cryptographic session tokens, cookie consent flags stored in your browser’s `localStorage`, and aggregated layout preference settings.

3. Legal Basis for Processing

Under the UK GDPR (Article 6), we process your data under the following legitimate grounds:

Legitimate Interests: To optimize server performance, prevent distributed denial-of-service (DDoS) attacks, ensure database integrity, and evaluate content popularity across our sports records.
Consent: Where you provide explicit permission for non-essential analytics cookies and telemetry trackers.
Legal Obligation: Compliance with Scottish, UK, and European judicial warrants, fiscal requirements, or corporate compliance.

4. Data Retention & Erasure

Inquiry records sent to our curatorial team are retained for a period of up to 24 months to facilitate archival research continuity, after which they are permanently purged from active mail servers. Technical server logs are retained in anonymized, aggregated formats for a rolling window of 90 days before automated overwriting.

5. User Rights Under UK GDPR & CCPA

You maintain several statutory rights concerning your personal information:

Right to Access: You may request an itemized transcript of any personal data we hold associated with your identifiers.
Right to Rectification: You may request correction of erroneous or outdated records.
Right to Erasure ("Right to Be Forgotten"): You may request complete erasure of your contact logs where no overriding legal obligation exists.
Right to Restrict or Object: You have the right to restrict processing or opt out of analytics telemetry at any moment via our Cookie Policy controls.

6. Data Security & Storage Locations

All communications between your client device and our web servers are encrypted using modern Transport Layer Security (TLS 1.3). Our databases are hosted in certified ISO/IEC 27001 compliant cloud data facilities within the United Kingdom and the European Economic Area (EEA).

7. Institutional Privacy Contact

For inquiries or formal Subject Access Requests (SAR), please contact our Data Protection Officer at:
Email: [email protected]
Address: Data Governance Officer, Gridsscoutlan Archive Ltd., 14 St. Andrew Square, Edinburgh, EH2 2AF, Scotland, UK.